Distributing bookmark files?

iGigBook Sheet Music Manager iPad App
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spinality
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Distributing bookmark files?

Post by spinality » Fri Dec 15, 2017 1:46 pm

When I install a new pdf and import bookmarks, iGigBook creates an internal .bookmark file. These files, along with all our other files, get saved when we make manual backups of our iPad data.

When sharing a PDF with band members, would it be appropriate to distribute its .bookmark file as well, so that other users don't need to import the bookmarks manually? Or is there something system-specific about the use of these files, so that everybody must generate their own bookmarks on their own platforms? Some of my bandmates are technically challenged. It would be a help if I could distribute files and bookmarks together.

On a similar note, would it be practical for you to offer an option during My Scores refresh to re-import bookmarks for *every* file? Something like this would greatly simplify the process of distributing material and keeping it all up to date. I can't always rely on my bandmates to re-import bookmarks after a new PDF version is distributed.

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Phil Smith
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Re: Distributing bookmark files?

Post by Phil Smith » Fri Dec 15, 2017 3:01 pm

If you were using indexing you could avoid all of these issues because indexing is designed specifically to address these issues.
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spinality
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Re: Distributing bookmark files?

Post by spinality » Fri Dec 15, 2017 3:07 pm

Phil Smith wrote:
Fri Dec 15, 2017 3:01 pm
If you were using indexing you could avoid all of these issues because indexing is designed specifically to address these issues.
Well yes I do use indexing, but based on your past advice I have started using bookmarks for files that need to change frequently, and this is working very well. As you have pointed out, the indexing system is best suited to files that don't have insertions, deletions, etc. Both mechanisms seem to have their respective advantages.

Do you advise against copying .bookmark files between systems, or is this something we can do?

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Phil Smith
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Re: Distributing bookmark files?

Post by Phil Smith » Fri Dec 15, 2017 3:28 pm

spinality wrote:
Fri Dec 15, 2017 3:07 pm
Phil Smith wrote:
Fri Dec 15, 2017 3:01 pm
If you were using indexing you could avoid all of these issues because indexing is designed specifically to address these issues.
Well yes I do use indexing, but based on your past advice I have started using bookmarks for files that need to change frequently, and this is working very well. As you have pointed out, the indexing system is best suited to files that don't have insertions, deletions, etc. Both mechanisms seem to have their respective advantages.

Do you advise against copying .bookmark files between systems, or is this something we can do?
You can do that but there's no guarantee that it will work in the future.
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spinality
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Joined: Tue May 24, 2011 6:27 pm

Re: Distributing bookmark files?

Post by spinality » Fri Dec 15, 2017 3:35 pm

Phil Smith wrote:
Fri Dec 15, 2017 3:28 pm
You can do that but there's no guarantee that it will work in the future.
Thanks very much, and the warning is understood and heeded. (If you had said "that definitely won't work, because bookmark data is stored in other places besides the .bookmark file" then we wouldn't have bothered trying.)

So we'll start using this technique when distributing our internal material. If it stops working, then oh well, no worries, and at least doing this now can save a little confusion with a few of our users.

spinality
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Joined: Tue May 24, 2011 6:27 pm

Re: Distributing bookmark files?

Post by spinality » Fri Dec 15, 2017 3:51 pm

And let me reiterate that we're finding the existing bookmark support excellent, convenient, and practical. Indexing has some additional advantages, of course, but for many "second tier" resources such as band-specific books, bookmarks do the job. They let us search for songs by title using Song Search, and they let us build and use set lists using the Set Manager and Get Set View. Those are our most important activities.

Bookmarks are easy to incorporate in new PDFs assembled from individual lead sheets using Acrobat -- the filenames become bookmarks automatically. No extra steps are needed to provide instant song title access. And in the event one of these files gets changed, whether by appending new pages or even by inserting/deleting /reordering pages, the bookmarks are easily updated without having to modify index entries.

So we have become big fans of using bookmarks. Rather than having hundreds (or thousands!) of individual song pages, bookmarks are making it easy to group pages into collections that can be managed as units. With judicious file-naming guidelines (e.g. prefix strings that cause related scores to sort together), we have been able to tame the explosion of random filenames that was causing confusion, version conflicts, and full storage on many band member iPads.

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